Simple Text Updates for Events
Events change quickly — schedules shift, parking fills up, weather changes, and volunteers need coordination. TextWay helps event organizers reach attendees, vendors, volunteers, and staff instantly by text. People join by QR code, no app download required, and replies stay private to admins.
How Event Organizers Use TextWay
Real ways festivals, conferences, markets, and community events use group texting
Pre-Event Reminders
Build anticipation and reduce no-shows by sending reminders in the days and hours leading up to your event.
Example
"Event reminder: gates open at 4 PM today. Please have your ticket ready at check-in. We can't wait to see you."
Schedule Changes
Keep attendees informed of real-time changes — performance time shifts, room changes, or late starts.
Example
"Schedule update: the 6 PM performance has moved to the indoor stage due to weather. Thank you for your patience."
Parking & Entry Instructions
Share directions, parking details, check-in instructions, or venue changes with your entire guest list in seconds.
Example
"Parking update: the main lot is full. Please use the overflow lot on Elm Street. Shuttle running every 10 minutes."
Volunteer Coordination
Keep event volunteers organized with shift reminders, role assignments, and last-minute instructions.
Example
"Volunteer team: please meet at the check-in tent at 2:30 PM for assignments. Thank you for helping out today."
Weather Updates
When weather affects outdoor events, send one clear message to everyone instead of answering dozens of individual questions.
Example
"Weather update: light rain expected this afternoon. The event is still on — bring a jacket and umbrella just in case."
Post-Event Follow Up
Thank attendees, share photos, announce future events, or gather feedback after the event is over.
Example
"Thank you for joining us this weekend. Photos are up at [link]. Save the date — we'll be back next spring."
Built for Event Organizers
Fast Communication When It Matters
- Attendees join by QR code — no app download required
- Send group texts and picture messages to everyone at once
- Replies stay private to admins — avoid messy group chats
- Reach people faster than email or social media
- Separate groups for attendees, volunteers, vendors, and staff
- No accounts or passwords needed for guests
No App Required
Attendees receive messages straight to their native text message app — no downloads, no accounts, no friction. This means higher open rates, better response rates, and a smoother experience for everyone at your event.
Events need fast communication without forcing guests or volunteers to download an app. TextWay gives you a simple, organized way to keep everyone informed in real time.
Frequently Asked Questions
How do attendees join an event group?
Attendees scan a QR code at check-in, on event signage, or in a confirmation email. No app download, no account, no password — they're added to your group instantly.
Can I create separate groups for volunteers and attendees?
Yes. You can create unlimited groups — one for attendees, one for volunteers, one for vendors, and one for staff. Each group gets its own QR code.
Do attendees see each other's phone numbers?
No. Each person receives the message individually. Replies go only to the admin — attendees and volunteers never see each other's contact information.
Can I send event maps or images?
Yes. Send event maps, schedules, parking diagrams, or photos directly to your groups by text.
How quickly do people receive the messages?
Text messages are delivered within seconds and read within minutes — far faster than email or social media posts. This is especially important for day-of updates like schedule changes or parking alerts.
Can I try TextWay before subscribing?
TextWay has no billing trial. You can explore the full platform free with our interactive demo — no signup required. When you're ready to send real messages, a paid subscription begins and your dedicated phone number is activated.